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How to Read Your Pay Stub
"Form 1223"

  

Paystub Form 1223


The information we've prepared for you is reliable, but not fail-safe or guaranteed. This page is meant to be a quick reference/guideline for most of the more common codes. No attempt has been made to explain ALL the codes, just the ones most members will see. Keep in mind that the USPS makes periodic changes to the Form 1223, as you might have noticed with the arrival of the new employee ID number as of PP14-03.

For absolute and guaranteed information about your paystub, or if you find a code on your stub that is not mentioned here, please call Human Resources for an exact explanation.

Going from left to right, and from the top of your stub to the bottom of it:

PAYLOC
Your pay location code indicates where you are assigned to work, sometimes the last two digits of your work location ZIP Code.

FINANCE NO
Finance number for the facility that you work in.

EMPLOYEE NAME
Your name.

EMPLOYEE ID
Your 8-digit employee ID number, instituted in pay period 14 of 2003, replaces the employee Social Security number previously used, to help strengthen privacy concerns.

PAY PERIOD
This is the pay period and year in which you receive the payments (PP-YR or 01-00). Each calendar year is separated by twenty six (26) pay periods of two (2) weeks each.

SERIAL NUMBER
This is either the serial number of the check issued to the employee or the sequence number of the "Form 1223" earnings issued when the employee's net pay has been directly deposited to the financial institution of their choice.


DETAIL EARNINGS
This is the general heading for all of the columns which identify the type and number of hours you are being compensated for, the week in which those hours occurred, the rate schedule and level, the designation/activity code, and the gross payment amount for the period.



GROSS TO NET
This is the general heading for the two columns which show the total gross pay, all deductions, and the resulting net pay for the current pay period and the pay year-to-date.


LEAVE STATUS

This is the general heading identifying your usage and balance of Annual and Sick leave, and Leave Without Pay for the pay period and year.
ANNUAL LEAVE


SICK LEAVE


LEAVE WITHOUT PAY

USPS RETIREMENT

This is the total amount contributed to the retirement fund as of the close of the prior calendar year.

Other important codes are:

FLSA
The Fair Labor Standards Act is a Federal Statute of general application that establishes requirements for child labor, minimum wages, equal pay, and overtime pay. FLSA work hours and FLSA overtime pay is printed on the Form 1223 whenever work hours for one or both weeks of the pay period exceeds forty (40) hours for nonexempt employees.

ADJ FOR PP-YR PROCESSED
Shows that an adjustment for a specific pay period and year was processed.

GARNISHMENT PAYMENTS COMPL
Shows the garnishment balance as zero (0).

GRIEVANCE OR EEO SETTLEMENT
Self Explanatory

INCLUDES BOND REFUND
Self Explanatory

MULTI PP ADJS PROCESSED
Shows that adjustments for multiple pay periods were processed.

PERIODIC STEP INCREASE
Self Explanatory

RETROACTIVE PAYMENT
Shows this is a special check and Form 1223 for retroactive payment.

RETRO PAY IN YTD AMTS
Shows that retroactive payment amounts have been added to the year-to-date totals.

SCHEDULED COLA INCREASE
Shows that a cost-of-living increase has been added to the base salary effective with the pay period shown at the top of your stub.

SCHEDULED CONTRACTUAL INCREASE
Shows that it is now reflected in the base salary.

UPDT YTD BAL CANCEL CHK
An adjustment for a cancelled check was processed that updated the year-to-date earnings balance, affecting only the year-to-date fields.

UPDT YTD BK PAY AWD
An adjustment for a back pay award was processed, affecting only the year-to-date fields.